Working Process with Content Writing Partners

In the digital age, where "content is king," investing in content marketing is no longer a choice but a necessity for sustainable business growth. However, not every business has the time, resources, or skills to professionally implement content creation. That's why more and more brands are choosing to collaborate with external content writing partners – freelancers, agencies, or specialized writing service companies.

So, what is the most effective working process with content writing partners? This article will help you understand each step, from approach and request placement to receiving the completed article – to create a smooth, transparent, and goal-oriented collaboration.

Why is a Clear Working Process Necessary When Hiring Content Writers?

A professional process will bring:

✅ Time savings for both parties

✅ Reduced errors, misunderstandings, and multiple revisions

✅ Increased quality and consistency of articles

✅ Optimized SEO, communication, and conversion effectiveness

✅ Creation of trust and long-term cooperation

Simply "giving a topic and letting them write however they want" often leads to consequences: articles that don't convey the right message, aren't SEO-friendly, and aren't suitable for the target audience. That's why a clear working process is a vital element.

Working Process with a Professional Content Writing Partner

Below is an optimized 7-step process that businesses should apply when working with a professional content service provider such as MIMA TRADING AND SERVICE CO., LTD:

Step 1: Receiving Requirements from Customers
In the first step, the business (you) needs to provide complete basic information as follows:

✅ Field of operation, industry

✅ Article goal (SEO, sales, PR…)

✅ Target audience

✅ Article topic, quantity, length

✅ Primary and secondary keyword orientation (if available)

✅ Desired completion time

✅ Special requests (tone of voice, CTA, style...)

MIMA will receive information and advise on suitable solutions, including proposing article structure, content format selection, and potential keywords if you don't already have them.

Step 2: Quotation and Service Proposal
Based on specific requirements, MIMA will send a detailed quotation in the form of:

📌 Quotation per number of articles

📌 Per service package (10 articles, 20 articles, 30 articles…)

📌 Or long-term content package by month/quarter

The quotation includes:

• Writing SEO-standard content according to keywords
• Editing – checking for plagiarism – 1-2 revisions
• H1, H2, H3 tag structure according to Google standards
• Accompanying meta title and description
• Illustrative images if available
• Customer approves the quotation and agrees on the content of cooperation.

Step 3: Signing a Contract / Acknowledgment of Agreement
To ensure transparency, rights, and binding responsibilities, a service contract/acknowledgment will be signed, which stipulates:

• Content of work and scope of limits
• Quantity – Completion time
• Payment method
• Quality commitment, information security
• Article revision and warranty policy

MIMA is committed to not sharing, copying, or reusing customer content to third parties.

Step 4: Creating an Outline and Content Orientation
After the agreement is reached, the content team at MIMA will start:

• Conducting in-depth keyword research using tools such as Google Keyword Planner, Ahrefs, Ubersuggest...
• Analyzing competitors to find differentiators
• Creating a detailed outline: introduction, body, conclusion, subheadings
• Sending the outline to the customer for approval before writing
• Approving the outline helps ensure the correct orientation and saves revision time later.

Step 5: Writing Content and Optimizing for SEO Standards
MIMA's specialist content writer team will:

• Write content that is on-topic, according to the brand's tone
• Optimize on-page SEO: main and secondary keywords, reasonable keyword density, clear H1-H2-H3 formatting
• Insert internal links – external links if needed
• Optimize meta title and meta description tags
• Ensure the article is 100% plagiarism-free (checked via Copyscape/Plagiarism Checker)
• The article is double-checked before handover.

Step 6: Handover and Revisions as Requested
After completion, MIMA will send a Word or Google Docs version of the article for the customer to check. The customer has the right to:

• Review the content and suggest revisions (if any)
• Request up to 1-2 free revisions within the agreed-upon scope
• After the revised article is completed, the official final version will be handed over.

Step 7: Support Posting – Reporting – Warranty
If the customer requests, MIMA provides additional support:

• Posting articles on the WordPress website, optimizing image tags, slugs, short descriptions…
• Sending periodic reports on the SEO effectiveness of the content (for long-term contract customers)
• Warranty content if there are errors, incidents, or minor adjustments after using the article

Benefits of Working with a Content Writing Partner Following the Right Process

When cooperating with a professional content unit like MIMA according to the correct process, you will receive:

✅ High-quality content: SEO-standard, on-target, right audience
✅ Save time and effort: no need to spend many hours editing
✅ Optimize investment efficiency: increase traffic, improve conversions

✅ Transparency, professionalism, easy to control
✅ Long-term engagement with the service unit – building a sustainable content strategy

Some Notes When Working with a Content Writing Unit

📌 Don't skip the outline step: This is the most important step to ensure the content is on the right track and conveys the right message.

📌 Provide complete information: The more detailed information you provide about the customer, industry, goals, and products – the more realistic and effective the content will be.

📌 Avoid emotional editing: Editing the article should be based on marketing objectives, user behavior, SEO keywords… avoid editing based on personal feelings.

📌 Prioritize long-term cooperation: If you are investing in long-term content, consider cooperating on a monthly, quarterly, or yearly package. This helps to unify the brand's tone of voice and optimize costs.

Introducing a Professional Content Writing Unit – MIMA Digital

MIMA TRADING AND SERVICE CO., LTD is a unit providing SEO-standard article writing services, building content strategies for websites, fan pages, and landing pages with:
💼 Experienced and battle-tested writer team

📊 Understanding of SEO – UX – Content Marketing

💡 Writing based on user insights, high conversion rates

⏱ Deliver articles on time, ready for revisions

💰 Reasonable prices – flexible according to packages or individual needs

Contact Information
MIMA TRADING AND SERVICE CO., LTD
📍 Address: Hoc Mon, Ho Chi Minh City
📞 Hotline/Zalo: 0909 035 333
📩 Email: info@mimadigi.com
🌐 Website: https://mimadigi.com

Clear process – foundation for sustainable cooperation

A successful content campaign is not only thanks to a good writer, but also lies in a transparent, professional, and synchronized working process between the two parties.

Build a cooperative relationship with a content writing partner based on trust – standard process – and common goals, you will clearly see the effectiveness of content in developing your brand and increasing revenue.

Are you looking for a content writing unit with a professional – creative – SEO-standard working process?
👉 Let MIMA Digital accompany you!