Guide to Setting Up Business Email with Google Workspace / Zoho Mail

Guide to Setting Up Business Email with Google Workspace / Zoho Mail

16/06/2025 10:28 AM 38 Views
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    Business email with a custom domain is not only a communication tool but also a factor in building brand identity and increasing customer trust. Currently, the two most popular services used by Vietnamese businesses are Google Workspace (formerly G Suite) and Zoho Mail.

    So how do you set up business email quickly, efficiently, and cost-effectively? This article will guide you step-by-step through setting up business email with both Google Workspace and Zoho Mail in a complete and detailed manner.

    Guide to Setting Up Business Email with Google Workspace / Zoho Mail with MIMADIGI

    What is Business Email? Why Should Businesses Use It?

    Business email is a type of email that has a domain-specific extension, such as name@companyname.com, instead of a common address like name@gmail.com. Using domain-based email helps:

    ✅ Increase professionalism and credibility

    ✅ Synchronize data, easily manage personnel

    ✅ Promote the brand through every email sent

    ✅ Increase inbox placement rates, reduce spam

    ✅ Improve email data security

    Comparing Google Workspace and Zoho Mail

    Criteria Google Workspace Zoho Mail
    Provider Google  Zoho Corporation
    Starting Price From $6/user/month Free plan available / from $1/user/month
    Email Storage From 30GB to unlimited From 5GB – 50GB
    Interface Familiar like Gmail Customizable and diverse
    Application Integration Google Drive, Meet, Calendar, etc. Zoho CRM, Zoho Projects, etc.
    Security & Support Very high, 24/7 support High, support via ticket/email
    Popularity Worldwide Popular in small and medium-sized businesses

     

    Guide to Setting Up Business Email with Google Workspace / Zoho Mail with MIMADIGI

    Guide to Setting Up Business Email With Google Workspace

    Step 1: Register a Google Workspace account

    • Visit: https://workspace.google.com
    • Select “Get Started” and enter business information.
    • Provide the domain name you want to use (e.g., mimadigi.com).
    • Set up the first admin account.

    Step 2: Verify the domain name

    • Google will ask you to verify that you own the domain.
    • Access your domain provider (GoDaddy, Matbao, PA Vietnam, Tenten…).
    • Select DNS management ➜ Add a TXT record as instructed by Google.
    • Return to Google Workspace and click Verify.

    Step 3: Configure MX Record
    In the DNS section, delete all existing MX records (if any).

    Step 4: Access Email

    • Go to Gmail at: https://mail.google.com
    • Sign in with the email you just created (e.g., name@domain.com).
    • Email is ready to use, synchronized with all devices.

    Guide to Setting Up Business Email With Zoho Mail

    Step 1: Register for Zoho Mail

    • Visit: https://zoho.com/mail
    • Select “Business Email” ➜ Choose Free/Standard package according to your needs.
    • Enter the domain name you want to use ➜ Continue creating an admin account.

    Step 2: Verify the domain name

    • Zoho provides 3 ways to verify: TXT, CNAME, or HTML.
    • The most common way is to add a TXT record to the domain DNS.
    • After adding, return to Zoho and click Verify.

    Step 3: Configure MX records
    Access domain DNS ➜ Delete old MX records.

    Step 4: Create users & log in

    • Create email for employees or departments.
    • Visit: https://mail.zoho.com
    • Log in to start using email with a custom domain.

    Guide to Setting Up Business Email with Google Workspace / Zoho Mail with MIMADIGI

    Tips for Effective Business Email Management & Security

    🔒 Enable 2-step verification (2FA) for admin and user accounts.

    📊 Set up access rights for each department.

    📥 Create shared emails for departments such as sales@, support@.

    📌 Create SPF, DKIM, DMARC records to prevent email spoofing.

    💾 Back up regularly or use a dedicated email backup service.

    When to Choose Google Workspace and When to Choose Zoho Mail?

    Choose Google Workspace when:

    • You need large storage and integration with Google Drive, Meet, Docs.
    • Your business is already familiar with Gmail.
    • High security and support requirements.

    Choose Zoho Mail when:

    • Budget is limited but you still need email with a custom domain.
    • Only need email, no need for powerful cloud integration.
    • Prioritize other Zoho tools like CRM, HRM.

    Guide to Setting Up Business Email with Google Workspace / Zoho Mail with MIMADIGI

    Business Email Setup Service at MIMA TRADING SERVICE COMPANY LIMITED

    If you find the self-setup process too cumbersome or want to optimize every step of deployment, let MIMA support you from A-Z:

    ✅ Consult the most suitable solution for your business

    ✅ Support domain verification, MX, SPF, DKIM installation

    ✅ In-depth configuration on Google Workspace or Zoho Mail

    ✅ Train employees to use effectively

    ✅ Warranty, 24/7 technical support

    Guide to Setting Up Business Email with Google Workspace / Zoho Mail with MIMADIGI

    Contact Information
    MIMA TRADING SERVICE COMPANY LIMITED

    📍 Address: Hoc Mon, Ho Chi Minh City
    📞 Hotline/Zalo: 0909 035 333
    📩 Email: info@mimadigi.com
    🌐 Website: https://mimadigi.com

    Using business email not only brings professionalism in communication but also improves operational efficiency, marketing, and internal security. Whether you choose Google Workspace or Zoho Mail, the important thing is to set it up correctly and operate it effectively. If you need in-depth support, don't hesitate to contact MIMA – a reliable technology partner for Vietnamese businesses.


    Huynh Ngoc Thao Tien

    Content Specialist

    Is a skilled content marketing professional with extensive experience in website design, SEO, fanpage management, and Google Maps optimization. Her strength lies in crafting engaging content strategies that help businesses increase online visibility and build strong digital brands.

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    Guide to Setting Up Business Email with Google Workspace / Zoho Mail
    Guide to Setting Up Business Email with Google Workspace / Zoho Mail
    In the digital age, business email with a custom domain is not just a communication tool but also a factor in building brand identity and increasing customer trust. Currently, the two most popular services used by Vietnamese businesses are Google Workspace (formerly G Suite) and Zoho Mail. So how do you set up business email quickly, efficiently, and cost-effectively? This article will guide you step-by-step through setting up business email with both Google Workspace and Zoho Mail in a complete and detailed manner.

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