Guide to Transferring Hosting and Email Without Service Interruption

Transferring your business hosting or email is necessary when you want to upgrade your service, optimize website speed, or change to a more reliable provider. However, if done incorrectly, the transition can cause website downtime, loss of important emails, or worse, data loss.

So how do you transfer hosting and email without affecting business operations?

Let's explore a guide to transferring hosting and email without interruption, following a professional, safe, and SEO-standard process with MIMA TRADING AND SERVICE COMPANY LIMITED!

When Do You Need to Transfer Hosting or Email?

Transferring hosting/email services can stem from the following common reasons:

Slow Website Speed, Frequent Downtime: If your website loads slowly, responds poorly, or frequently encounters 5xx errors, the cause may be an overloaded old hosting.

Poor Support from Old Provider: Slow responses, lack of 24/7 technical support, or slow issue resolution are reasons why many businesses switch to more professional services.

Need to Upgrade Resources (RAM, CPU, Bandwidth): Increased website traffic or the need to process more orders also requires hosting with a stronger configuration.

Business Emails Frequently Go to Spam: Due to poor mail server quality, blacklisted IP addresses, or a lack of technical setup like SPF, DKIM, and DMARC.

Integrate More Services: You want a comprehensive solution: hosting + SSL + business email + backup + security – which requires a professional provider like MIMA.

Risks of Transferring Hosting/Email Incorrectly

If transferred without the correct process, you may encounter:

❌ Website downtime, loss of access for several hours

❌ Emails cannot be sent/received

❌ Data loss, file loss

❌ SEO impacted due to 404 errors, URL changes

❌ Incomplete synchronization of old and new data

Solution: Perform the service transfer according to a safe roadmap as guided below.

Guide to Transferring Hosting Without Interruption

Step 1: Prepare New Hosting

• Choose a new provider (like MIMA) with stable, high-speed, and well-supported services.
• Activate the hosting package and check FTP, cPanel, or DirectAdmin information.

Step 2: Backup All Data
Use cPanel's backup feature to download:

• Website source code (files)
• Database (MySQL)
• Check for complete .htaccess files, CMS configuration files (WordPress: wp-config.php)

💡 Tip: Use plugins like All-in-One WP Migration, UpdraftPlus if it's WordPress.

Step 3: Upload Data to New Hosting

• Create a new database, import MySQL data.
• Upload the entire source code via FTP or File Manager.
• Adjust database connection information if necessary.

Step 4: Check Website on Private IP (Before Pointing Domain)

• Use the hosts file on your computer to check if the website runs stably.
• Ensure all links, images, and plugins work properly.

Step 5: Point Domain to New Hosting

• Log in to where you manage your domain (such as GoDaddy, P.A Vietnam, iNET, etc.)
• Change the IP address or DNS to point to the new hosting.
• DNS update time: from a few minutes to 24 hours (usually just a few hours).

Step 6: Monitor and Check After Migration

• Check website uptime
• Check all features, forms, shopping carts
• Monitor Google Search Console if it is an SEO website

Guide to Transferring Hosting and Business Email Without Data Loss

Case 1: Email is using Gmail, Zoho, Google Workspace → change to another provider

• Export old email data using POP3/IMAP or Google Takeout
• Set up new MX Record corresponding to the new provider
• Configure new email and import all old emails

Case 2: Email uses hosting service (cPanel email)

• Backup all emails via cPanel or IMAP (Thunderbird, Outlook)
• Recreate the exact same email address on the new system
• Import old data back

💡 MIMA has a technical team to support the transfer of all email data including incoming mail, outgoing mail, drafts, folder structure without loss.

Important Notes to Avoid Interruption

✅ Do not delete old hosting/email immediately after transferring: Maintain the old hosting in parallel for an additional 2 – 3 days to ensure that DNS has been updated globally and no data is lost.

✅ Warn employees about the migration time: During the domain pointing process, some people will see the website/email on the old server, others will see it on the new server. Careful coordination is required.

✅ Check SPF, DKIM, DMARC carefully when using domain-based email: These are email authentication records that help prevent spam.

✅ Backup before making any changes: Back up all data before transferring to always have a recovery plan.

Tools to Support Safe Data Transfer

Turnkey Hosting/Email Transfer Service at MIMA

At MIMA TRADING AND SERVICE COMPANY LIMITED, you will receive comprehensive support:

✅ Free hosting transfer: Whether you use WordPress, Laravel, Joomla... our technical team has experience handling it.

✅ Transfer email without data loss: Import all emails from old to new, keeping the original mail structure.

✅ Conduct outside of business hours: Ensure that the website/email does not affect business operations.

✅ Consult on security and SEO optimization after transfer: Check 301 redirects, sitemaps, page load speed...

Frequently Asked Questions

Q: After transferring hosting, can the old email still be used?
A: After updating DNS, the old email will stop working. You should keep the old hosting for a few days to forward mail.

Q: How long does it take to transfer hosting?
A: For a normal website, it only takes 2 – 4 hours if there are no errors. For complex websites, it may take 1 – 2 days.

Q: Will there be SEO loss when transferring hosting?
A: No, if you keep the URL structure, content, sitemap, and uptime the same. MIMA helps you do that.

Transferring hosting and email is inevitable in the development process of a business, helping the website operate more stably and the email become more professional. However, without the correct process, you will face the risk of service interruption, data loss, and business impact.

💡 Don't worry! With experience supporting hundreds of businesses in successfully transferring hosting/email, MIMA TRADING AND SERVICE COMPANY LIMITED is ready to accompany you!

Contact Information
MIMA TRADING AND SERVICE COMPANY LIMITED
📍 Address: Hoc Mon, Ho Chi Minh City
📞 Hotline/Zalo: 0909 035 333
📩 Email: info@mimadigi.com
🌐 Website: https://mimadigi.com

✅ MIMA – Fast, safe, and uninterrupted hosting/email transfer solution!
Do you need immediate support? Call Zalo to get FREE support from our technical team!